Adjudicating

The decision of the judges shall be final. Our judges are highly qualified and are not to be harassed or questioned about their reasons for markings. The Chairman of Judges shall be responsible for decisions concerning ties or any problems arising over marks. The skating system of judging shall be used.

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Age Divisions

Adults may enter their true age category and one division younger. Pre-teen, Juniors, and Youth may enter their true age category and one division older.

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Cancellations/Refunds

The deadline for cancellation refunds is two weeks prior to the event. If the organizers are notified after the deadline, refunds will be considered only in case of an emergency and a doctor's certificate is required. Refunds will be mailed 30 days after the event. The organizer will not refund any money for expenses he has paid that cannot be recuperated. Any canceled entries are subject to a cancellation fee.

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Charges

The organizer cannot be held responsible for any personal charges made to the hotel. All participants must pay for their own personal charges including phone and room service.

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Dance Levels

A student my enter two consecutive dance standards (Bronze and Silver, Silver and Gold, Gold and Gold Star). If you are entered in Bronze you may dance Bronze and Silver levels but may not enter Gold or Gold Star levels.

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Hotel Rooms

Hotel assignments are based on packages and date of order.

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Late Entries

Entries received after the deadline are subject to a $100 late fee.

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On Deck Area

Dancers are required to be in the "On Deck" area two heats prior to their scheduled heat. Any competitor not on the floor when the Master of Ceremonies calls, is subject to disqualification for that heat. Please be advised that changes may be made from the original program and all dancers should be in the ballroom at least 30 minutes prior to the time they are scheduled to dance.

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Payments

All check payments received after the deadline must be by Cashier's Check or Bank Check. Personal or studio checks will not be accepted.  A 3.25% service charge will be added to any credit card or Paypal payments. Hotel and seating priority are given to accounts paid in full 2 weeks prior to the competition.

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Scholarships

For each scholarship a student enters, he/she must dance the same dances in the single dance events. Scholarships and championships are unisex and have different age categories than freestyle events. Scholarship events must have a minimum of 3 participants in order to pay prize money.

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Seating

Seating preferences will be based on receipt of entries and payment. Spectator seating will be based on when the paid order is received. Please note that we cannot accommodate seating separate orders together since the tickets are assigned when purchased.

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Solos

Solos are limited to 3 minutes. Individuals must provide own music. Solo judging is on impression. Students receive score and comments.

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Syllabus

Material used in closed competition should be based on the current NDCA syllabus and the ISTD syallbus for international style. No continuity in Bronze American entries. Open divisions are not material restricted. Multi dance entries may be closed or open.

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Invoice/Confirmation

Shortly after we receive your information, we will send you an invoice/confirmation. Please check this closely for spelling, correct entries, and correct charges and let us know immediately if we need to make changes. Please be advised that at the competition we may not have the time to make changes or take additional entries. Please note that if you are not on a package, tickets for the sessions in which you are dancing should be ordered for teacher and student. If tickets are not ordered, we will automatically add those to your invoice.

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NDCA Registration

If you have a current NDCA registration, your competitor number will be in your package. If you are a professional dancer or an amateur couple you must have proof of your registration with the National Dance Council. If you are not on the NDCA roster and do not have a current card or a receipt showing you have registered, you will be required to register at the competition or you will not be allowed to compete. Please be aware that a late charge is added by the NDCA for those who register at the competition.

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Registration

Please make sure that you have completed your entry forms, a particpant order form for each person attending and a studio accounting summary and returned those to us by our closing date. Please note that a $100 late fee per person will be charged after the deadline.

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Registration Desk

Upon arrival at the hotel, one representative from the studio should come to the registration desk and pick up the packages for his studio. OUTSTANDING BALANCES MUST BE PAID BEFORE PACKAGES CAN BE RELEASED. Only that representative will be allowded to make payment and pick up packages. We will not be accepting payments from individual students or releasing any tickets until payment is made in full. Each participant will be given a heat list showing what heat and at what time he/she is dancing. Please be advised that the time listed is approximate and subject to change. Each competitor should be present in the ballroom at least 30 minutes prior to his/her scheduled dance time. When you receive your heat sheet, please check and make sure your dances, levels, and ages are correct. We need to be made aware of any mistakes as soon as possible.

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Vouchers

All vouchers for money must be redeemed before the end of the competition or they become invalid.